Proposal Timeline

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Proposal Processing Timeline

To further assist with high quality proposals coming from Michigan State University’s College of Engineering, faculty are required to follow the proposal preparation timeline.  This timeline allows time for you to focus on writing of the science and provides DER and OSP time to focus on the reviews necessary for the increasing levels of compliance required by the funding agencies.  Submitting within this timeline will allow ample time to correct any errors that prevent validation or final submission.  Proposals meeting these guidelines will take precedence over proposals that do not. Per the OSP deadline policy, all at-risk proposals* (submitted within 8 hours of the sponsor’s deadline) must be specifically endorsed by the Associate Dean for Research (or dean delegate) before OSP can begin its review and submission. 



Business Days
Before Deadline

PI will complete:
Please send additional documents to or assigned research administrator.
PI notifies the department chair of any special considerations.


Business Days



All final documents (except text, abstract and references) needed by DER to route the KC doc and complete the proposal package.

Items needed for routing: OSP pre-approved final budget, final budget justification, final subcontract documents, final project title, and near final project summary.



Business Days



Final text, abstract, references due to DER for checking, conversion to PDF, uploading & PI review of completed package.  DER will make final reviews and upload to agency submission systems.

Additional items needed for package: All letters of support, vitae, current & pending, appendices (if allowed), etc.



Business Days



DER will submit the complete proposal and fully routed KC doc to OSP meeting OSP’s Deadline Policy of three days prior to agency deadline. OSP will review and submit to agency at least 1 business day prior to the deadline. If an error is received, OSP will contact PI and DER to make corrections.

The PI or their content designee needs to be available during and after the submission process so that any required revisions or corrections can be completed.



Due Date



Proposal submitted in a timely fashion.


CONTRACTS (Federal or Industry) and INTERNATIONAL activities do not follow the above submission deadline policy. These types of solicitations need additional preparation time by DER & review time/negotiation time by OSP/Business Connect. 

Please contact DER to establish a timeline schedule.


*At-Risk Proposal Submissions

Per OSP's Proposal Submission Deadline Policy: "A late proposal is considered at-risk when it is provided to OSP within 8 business hours of the submission deadline. The at-risk proposal must be specifically endorsed by the associate dean for research (or dean delegate) before it is reviewed by OSP. After receiving the endorsement from the research dean, OSP will make reasonable efforts to submit the endorsed proposal. OSP cannot ensure the same proposal service levels for at-risk proposals which may jeopardize receipt by the sponsor. Endorsement by the research dean should be based on extenuating circumstances that might merit a late submittal. 

An example of an extenuating circumstance is when a solicitation is released only 30 days prior to the due date and the proposal includes multiple investigators, subawards, the proposal’s administrative sections have been addressed with the department and/or college, as applicable, and OSP (e.g. the RFA was provided to OSP at least 10 business days before; budget provided to OSP for review 6 business days before, etc.), and the final package is provided with enough time to properly submit."