Responsibilities

The SEC Executive Board Position Responsibilities

President

  • Handles issues brought forth by the Dean, Associate Dean, engineering committees, student organizations and student body
  • Acts as the Liaison of information between the previously mentioned groups.
  • Represents SEC at several University functions/events
  • Represents SEC at the Student Organization Corporate Council (SOCC) meetings or will send a representative from the Executive Board if unavailable to attend
  • Provides an agenda at each meeting outlining the topics of discussion
  • Delegates tasks accordingly to the executive board and members of the SEC
  • Consistently works to improve the image and awareness of the SEC to University faculty and undergraduate students
  • Is responsible for checking all SEC-related email and keeps in constant communication with every engineering student organization at MSU
  • Responsible for delegating any student reimbursements for SEC related activities
  • Acts as the spokesperson for the SEC
  • Ensures every SEC sponsored event is a success
  • Keeps track of expenses and maintains budget
  • Does not vote on bylaw changes except in the case of a tie
  • Responsible for appointing a conference director if the Council chooses to host a NAESC event. This position will be voted upon by the constituency

Executive Vice President

  • Steps in for the President any time he/she is not available
  • Will act as the presiding officer during bylaw amendment portions of meetings
  • Coordinates and verifies the E-week schedule with The Center for Spartan Engineering and the E-week Chairs
  • Acts as the liaison for the Student Advisers, E-week Chairs (2), Engineering College Advisory Council Member or ECAC (1), Engineering Undergraduate Studies Committee or EUSC (2), and Computing Services Advisory Council member or CSAC (1)
  • Reports information form the above mentioned committees and members to the President
  • Works with the President for SEC sponsored events
  • Acts as the silent voting delegate at the National Conference

Vice President of Finance

  • Steps in when the President and Executive Vice President are not available
  • Responsible for creating a template and maintaining an observable budget
  • Responsible for allocating corporate sponsorship via the creation, maintaining, and distribution of a sponsorship packet
  • Responsible for distributing funding to SEC sponsored events
  • Responsible for securing funding available from the The Center for Spartan Engineering or Student Organization Corporate Council (SOCC) and any other sources
  • Responsible for ordering and providing food, refreshments, and tableware during meetings
  • Responsible for managing any student reimbursements delegated by the President
  • Responsible for reporting any important information to the President

Vice President of Membership

  • Steps in when the President, Executive Vice President and Vice President of Finance are not available
  • Responsible for the continuous recruitment of members to the SEC
  • Responsible for maintaining an updated roster of student organizations representatives
  • Responsible for recording and distributing minutes during and after each meeting
  • Oversees and delegates tasks to the Members at Large (MALs). These tasks are specified at the beginning of each term
  • Responsible for securing and maintaining an office for the SEC
  • Acts as liaison for the student organization representatives and Members at Large
  • Responsible for reporting any important information to the President

Vice President of Communications

  • Steps in when the President, Executive Vice President, Vice Presidents of Finance and Membership are not available
  • Responsible for maintaining and advertising on appropriate social media outlets and the SEC website
  • Responsible for advertising on the Division of Engineering Computer Sciences (DECS) pop-up add space available in computer labs
  • Responsible for advertising on the monitors present throughout the College of Engineering building
  • Responsible for managing the allotted print quota for the SEC
  • Maintains and updates a contact list of all SEC members. This consists of the E-Board, E-week chairs, Student Advisors, CSAC members, EUSC members, ECAC members, student organization representatives, MALs, The Center for Spartan Engineering representative, and Faculty Advisors
  • Responsible for managing, maintaining, and distributing the application for the spring semester commencement speaker and singer
  • Responsible for reporting any important information to the President

E-Week Chair(s)

  • Works alongside the SEC Executive Board to ensure that “National Engineers’ Week” (E-Week) at MSU is a success by promoting social, professional, and engineering related activities for all MSU students
  • Is in charge of planning at least one event during E-Week that will be sponsored by SEC
  • May select an E-Week Representative from each engineering student organization in order to form an “E-Week Committee” if desired
  • Report any important information to the Executive Vice President

Engineering College Advisory Council (ECAC) Member

  • Council composed by the Dean of Engineering, with one faculty representative from each engineering department, one undergraduate student, one graduate student
  • Acts in an advisory capacity to the Dean of Engineering primarily on policies and must attend all scheduled ECAC meetings
  • Represent the student body on issues and is regarded with faculty-voting rights
  • Report any important information to the Executive Vice President

Engineering Undergraduate Studies Committee (EUSC) Members

  • Committee composed of the Associate Dean of Engineering, one faculty representative from each engineering department, two undergraduate students
  • Expected to attend all scheduled EUSC meetings
  • Acts in an advisory capacity to the committee primarily on curriculum issues and must attend all scheduled EUSC meetings
  • Voices his/her opinion and provides student insight regarding the engineering curriculum
  • Report any important information to the Executive Vice President

Computing Services Advisory Council (CSAC) Members

  • Council composed by members from each engineering department, two undergraduate students, one graduate student
  • Acts in an advisory capacity to the committee primarily on computing issues and must attend all scheduled CSAC meetings
  • Voices his/her opinion and provides student insight regarding all matters related to computing in the college of engineering (e.g. DECS infrastructure, computer lab policies, etc.)
  • Report any important information to the Executive Vice President

Student Advisors

  • Acts in an advisory capacity to the executive board and non-executive board elected positions primarily on organization and procedural purposes
  • Report any important information to the Executive Vice President
  • Does not have voting privileges

Members at Large

  • Members at Large will consist of nine (9) members of whom two (2) members will be from each recognized class standing at the time of election: Junior, Sophomore, and Freshman. Seniors shall have three (3) members
  • Members at Large will be elected at the second scheduled meeting in the fall semester. Members will serve for the remaining academic year
  • Members at Large must have declared an engineering major recognized by the College of Engineering
  • Each member will have voting privileges during all SEC meetings
  • Each member will work on delegated tasks given the SEC and Vice President of Membership or are responsible to join committees formed by the SEC
  • Each member will report any important information to the Executive Vice President

 

To View Structure, click the link below

Org Structure

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