Final PDF Paper Preparation Instructions

Authors must submit their papers in Portable Document Format (PDF) format, electronically via Web upload (follow the link on the bottom of this page).

1. IEEE is very strict about the requirements for converting application files or PostScript files to full-text PDF for inclusion in IEEE Xplore®. Please follow the detailed instructions in "IEEE PDF File Preparation Guide for IEEE Xplore" that describes the essential steps in distilling PDFs that meet the IEEE requirements.

The most important issue that every author shall pay attention to is to make sure that all the fonts used in your papers are EMBEDDED and SUBSETTED, especially for papers from Asia and Europe. The “IEEE PDF File Preparation Guide for IEEE Xplore” details the steps for you to check and to make sure that all fonts used are embedded and subsetted. Failure to embed and subset fonts is the biggest obstacle to PDF compliance with IEEE Xplore® and please make sure that your PDF files are compliant with IEEE Xplore®. Papers failing to meet the IEEE Xplore® PDF requirements may be rejected.

2. When authors submit their final PDF papers, the PDF file names must be assigned in the format of “paper#.pdf”. For example, the PDF file name for paper 12345 must be assigned as “12345.pdf”.

3. In order to have accurate and consistent information of the paper title, authors and affiliations in the Final Program (and thus the Table of Contents of the Conference Proceedings) and in the final paper PDF file, please update your final paper information (paper title, authors and affiliations) on the upload Web site as per the posted instructions when submitting the final paper PDF files.

4. There will be a conference paper digest as part of the Conference Final Program. The paper digest must be prepared and submitted as per the REVISED Digest Template (below) to achieve the best and consistent result for the conference paper digest.
The digest MUST be prepared and submitted in MS PowerPoint (.ppt)!

5. Please complete and submit the IEEE Copyright Form (below). Put your paper number on the form. The Copyright Form should be sent in hardcopy to OmniPress (address on the form):

IEEE ICRA 2004
C/O Omnipress
2600 Anderson Street
Madison, WI 53704
USA

6. Extra page charge

A total of six (6) camera-ready pages, including figures, are allowed for each paper. A maximum of two (2) extra pages per paper is permitted for an extra charge of $180.00 per page.

If your paper has more than six pages, fill out the Extra Page Charge Payment Form (below) and mail it to Omnipress (address on the form).

Authors MUST pay extra page charge at the same time when they submit their final paper, i.e. by February 28, 2004.

Downloadable instructions and forms:

On conversion from Postscript to PDF...

Postscript files may be converted to PDF by using Ghostview/Ghostcript (free).

For information on the latest version of PDF converting software Adobe Acrobat, visit http://www.adobe.com/products/acrobatpro/tryout.html .

MS Word users can convert their papers to PDF by using http://createpdf.adobe.com. This is a free service that can convert MS Word to PDF.
LaTeX users please refer to Instructions on embedding fonts in LaTeX.

There are also several commercially available tools for converting PS to PDF (e.g. Acrobat Distiller). See IEEE PDF Guide Folder [ zip ] for details.

[New!] You can check the IEEE PDF compatibility of your PDF files using the IEEE CSS's Paper Plaza PDF self-test at: https://www.paperplaza.net/scripts/pdftest.pl
There are also helping hints, solutions and FAQs on preparing IEEE PDF files at this site.

PAPER UPLOAD

Papers must be submitted via Web upload. Follow the link "Ready to submit paper" below to enter the Web upload system. There you will find detailed instructions on the submission procedure.

Please submit early to avoid the last minute crunch.
NO OTHER MEANS OF PAPER SUBMISSION IS AVAILABLE.
SPECIFICALLY, DO NOT SEND PAPER SUBMISSIONS BY E-MAIL.