Managing Attachments in Outlook 2003

Outlook 2003 is an e-mail client and part of Microsoft Office 2003.

Checking Attachment Size:

• Outlook allows users to sort by message size. To do this, choose "Arranged By: Date" in the toolbar of the middle sub window. (image) Then select "Size" in the displayed menu. (image)
  
  
• Messages will now be sorted by size in descending order. To check the size of a single message, hold the mouse pointer over the message and a small info box will appear. The message size will be listed in the bottom of this box. (image) If a message is larger than 10MB its attachment should be saved to your M: drive; then the message should be deleted. Further instruction for this is available below.
  
  
• To delete messages with Outlook you must first mark them for deletion. First select the message you want to delete, then click the black X in the top toolbar. (image) After marking all the messages you wish to delete select "Edit" from the top menu and choose "Purge Deleted Messages" from the submenu. (image)
  
  
• Next, delete any other unwanted messages and move other messages to mailboxes other than "Inbox". These mailboxes are located on your M: drive. Please click the following link for further instructions.
  

Saving Attachments to M: drive:

• Select a message with an attachment to download. The message contents should appear in the viewing pane. Messages with an attachment will have a paperclip on the right side of the mailbox contents window. (image)
  
  
• Right-click on the attachment name in the viewing pane to open a new menu. Choose the "Save As..." option. (image)
  
  
• Clicking on "Save As..." will open a new window where you can choose where to save the attachment(s). Make sure to save the attachment(s) somewhere on your M: drive where you will be able to find them later. (image)
  
  
• Now click the "Save" button and your file will be copied to the desired location. You may now safely delete the message from your mailbox.