Add a Network Printer

NOTE: Microsoft and DECS are no longer supporting Windows XP. For more information regarding the end of XP support, click here. If you are still running Windows XP, please contact the DECS Support Office (353-8891, for options.


The following instructions are for adding a network printer to systems running Windows or MAC OSX.

Pre-requisite Information

  • If Windows is installed, is your computer standalone or in the EGR domain? If you log in using your engineering username and password, it is likely part of the EGR domain.
  • The network printer's Print Queue name. Examples would be eb1320-color, me-copier, eb1325-duplex, ugs-color.

If you need assistance determining the information needed for your network printer, or need to request that it be configured on the network, please contact

Windows Standalone/Personal/Non-EGR Domain Machines

If you do not use your engineering account to log into your Windows machine, an additional step is needed to add network queue printers or use them after a machine restart. Enter the following command each time you log in to add or to use engineering printer queues, or you can save the command  in a file named printer.bat and run when needed.

  • To run this manually in Windows click Start > Run>  type cmd > Enter.  At the command prompt that appears type:
    net use \\\ipc$ /user:EGR\yourEGRusername  (enter your engineering username for "yourEGRusername").

    In Windows Vista/7/8, click Start> type cmd> Enter and type the following command in the prompt:
    net use \\\ipc$ /user:EGR\yourEGRusername (enter your username for "yourEGRusername").

    In both cases you will be prompted for your engineering password. Once you have entered your password, you can add a printer for a Windows machine on the engineering domain (instructions below).
  • To save the command as a file, open notepad or another text editor and type the command: net use \\\ipc$ /user:EGR\yourEGRusername    and save the file by changing the file type dialog to "Any" and entering printer.bat as the file name. When this saved file is run, it will prompt you for your engineering password. If a command window briefly appears, you are already authenticated and able to add/use queue printers.

Windows EGR Domain Machines

  • In Windows Vista/7/8 click Start and type \\\queuename where queue name is the actual print queue name you are attempting to add. 
    In Windows 7, click Start, select Run and type the above command.  For example: \\\eb1320-color or \\\eb1325-duplex


  • WARNING! Samba printing on Mac OSX stores your password in plain-text on your machine. This means that it is possible for someone to acquire your password if they have access to your machine. As Mac OSX lpr printing is incompatible with lpr printing on the print server, samba printing is the only way to print documents at this time. This form of printing does allow you to print to the lab printers with correct print quota handling.
  1. Open Apple Button > System Preferences > Print and Fax.
  2. Select To Add a New Printer or click on the + .
  3. The first time you do this, add the Advanced button to the add printer toolbar.  Ctrl-click on the toolbar, select Customize Toolbar..., and then drag the Advanced button onto the toolbar.
  4. Select Advanced, then specify the following printer settings:
    • Type: Windows
    • Device: Another Device
    • URL: smb://, where printername is the name of the print queue.
    • Name: the printer name
    • Location (Optional): The physical location of the printer, e.g... "1325 Engineering Building"
    • Print Using: Select a driver to use > search for the correct model
  5. Select the Add button to save the printer.
    • The first time you print to the printer it will prompt you for authentication
    • Select Registered user
    • In the username box enter your EGR username like this: EGR\username
    • Enter your EGR password
    • Click Remember in my keychain if you don't want to be prompted every time you print